A. Non-College Property/Non-College Event Reporting
For incidents of abuse, neglect or abandonment which an employee may witness or
become aware of that do not occur on College property or at official College or Foundation events, an employee must immediately report known or suspected abuse, abandonment or neglect to the proper authorities. In general, the reports should be made to the Florida Department of Children and Families (DCF) via the toll free, anonymous hotline at 1-800-962-2873 or TDD: 1-800-453-5145. Reports that may not require immediate investigation may be reported via the DCF webpage. Employees witnessing an incident in which an immediate threat is posed to the child should call 911. Employees should note that receiving a report of child abuse, abandonment or neglect within the course of employment at the College does not create an “on-campus” event necessitating reporting as outlined in Section III.B. below. Such reports would, however, require reporting as set forth in Section III.A.
B. Reporting of Incidents Occurring on College Property or at an Official Event
All employees becoming aware of or suspecting that an incident of child abuse, abandonment or neglect has occurred or is occurring on College property or at an official event are required to first report the suspected child abuse, neglect or abandonment. If an event occurs during normal business hours, the employee must report the child abuse, abandonment or neglect to DCF. If the child abuse, neglect or abandonment is presently occurring and poses an imminent threat of bodily harm or otherwise requires immediate emergency attention, the employee should call 911. Employees are discouraged from interceding in a physical manner or if doing so would pose a threat to the employee’s safety. If the abuse, abandonment or neglect occurred or is occurring on the West Campus, the employee should immediately contact the Vice President of Instruction/Provost, West Campus; if on the East, North, Porter, or Spring Hill Campuses, the employee should immediately notify the Provost or Associate Provost, as appropriate. In the absence of the administrator identified, the employee shall notify the Associate Deans (for East, North, Porter or Spring Hill) or the Vice President of Administration and Finance (West Campus). The administrator shall assist the initial reporting employee with completion of a Florida College System Risk Management Consortium Incident/Accident Report. In the event none of the identified College Administrators are available, the employee should report to any available College Administrator.
If the event becomes known after normal business hours, the employee must report the incident. The employee shall meet with the College Administrator identified in the above paragraph at the earliest opportunity on the next business day. In the event the incident is ongoing, after calling 911, the employee shall notify on duty security who shall take appropriate steps pending official law enforcement response. The security staff shall also make a report to DCF and shall notify the assigned evening administrator. The assigned evening administrator shall report the incident to the DCF. The Vice President of Instruction/Provost, West Campus or the appropriate Provost or Associate Provost or other College Administrator who was notified shall convene a meeting with the President, General Counsel and the Executive Director of Marketing and Communications as soon as practicable. At this meeting, the attendees shall report the incident to the DCF via conference call and shall notify the report taker of all individuals present and making the report as well as the date and time of all other reports known to have been made. The incident report initiated by the employee shall be updated at each step and shall specifically state the names of all College officials/employees to whom the report was made, the name of the reporting individual as well as the date and time of each report made to DCF and the method of reporting, and if available, report numbers assigned by DCF and/or local law enforcement agencies. The final report shall also set forth the final disposition of any law enforcement or DCF investigations and any actions taken by the College. Upon final disposition by DCF or Law Enforcement, the Vice President of Instruction/Provost, West Campus or appropriate Provost or Associate Provost or other College Administrator who was notified shall file the final incident report with the College’s Assistant Director of Human Resources with a copy to the General Counsel. Final disposition shall be deemed to have occurred when there is commencement of criminal prosecution, the case is closed by DCF or it is known that no further action will be taken by either law enforcement, DCF or other appropriate agencies.